These days the demands of large-scale organisations for enterprise mail server software are increasingly becoming sophisticated, if not more rigorous. This should come as little to no surprise considering their growing requirements are based on improved functionality among the features provided by the mail server software including its synchronisation and integration, safety and security, and message and content management, among other factors. Besides, large enterprises have unique needs and wants in enterprise mail server software than their small and mid-sized counterparts for obvious reasons.
What the makes mail server software suitable for large enterprises? Let’s take a look at the desirable features and functions in applications like MailEnable, one of the best in the industry today.
Support for Mail Protocols
The mail server application should support all the important email protocols, namely:
* POP (Post Office Protocol) is an application-layer standard protocol utilized by local email clients in the retrieval of emails from a remote server via the TCP/IP connection.
* IMAP (Internet message Access Protocol) supports both offline and online modes of operation, which means that email clients leave their messages on the enterprise mail server software before the users explicitly deletes these emails.
* SMTP (Simple Mail Transfer Protocol) is used in user-level client email applications for sending messages to the mail server software for relaying purposes only. Receiving messages on the software will require either POP or IMAP for the purpose.
* HTTP Mail has several benefits including access to emails even through enterprise firewalls and manages messages including folders on the server.
Keep in mind that all of these email protocols are widely used by individuals, groups and organisations so much so that any email server software with one less protocol will not be as effective and as efficient as its competitors. The result: Less than effective organisational communication that will have adverse effects on the bottom line.
The support for these email protocols has another important benefit – synchronisation and integration with all devices connected to the mailbox. Thus, changes in the desktop enterprise mail server software should also be reflected in real time on the mobile component. The result: Access to real-time data when and where you need it, said data of which can be viewed via mobile devices (i.e., smartphones and tablets).
Effective Email Management
Email is at the heart of the enterprise mail server software so it makes sense to require clients for desirable features and functions in effective and efficient email management including:
* Dynamic emails characterised by rich text choices and HTML editing
* Sharing and synchronising of calendars, contacts, and folders as well as tasks stored in “the Cloud” via mobile devices
* Email-based subscription lists that allow for user feedback, customer service, and information dissemination, among other functions, said lists of which can either be moderated or un-moderated
* Remote email administration such as importing contacts from Outlook while on the move
Ultimately, the enterprise mail server software must provide users with the flexibility and functionality necessary for their control of their email handling processes. Keep in mind that the bottom line here is control for the organisation depending on its needs and wants in the software.
Safety and Security
Large-scale enterprises understandably have issues regarding access to their email system (i.e., spam can carry malware, adware and spyware resulting in significant compromises to the system’s integrity). Ironclad safety and security measures are then a must for the best enterprise mail server software.
The software should install several measures to guard against unsolicited emails and their attendant threats as well as unauthorized access. These measures include allow/block lists, message and content filtering, Bayesian filters, sender policy framework, antivirus applications, and reverse DNS blacklisting, to name a few. The lesser number of threats to the system, the more likely it will function as planned.
Of course, the proof of the pudding is in the eating – or in the case of the enterprise mail server software, the proof is in the actual operation. You may try the trial version, see the demo video and discuss your needs with the sales team selling the mail server software to see whether it will fit your enterprise.